C H I C A G O W E D D I N G & P A R T Y R E S O U R C E
82
W E D D I N G P L A N N E R
3 Months before your wedding:
Select a special stamp for your invitations and reception
response cards at the post office.
Address invitations or take them to the calligrapher for
addressing.
Prepare directions and easy to follow maps to help guests
find their way to the ceremony and reception.
Secure all your honeymoon arrangements incuding pass-
port and vaccinations.
Select any welcome packages you want to put together
for out-of-town guests. Include information on things to
do in the area including local restaurants. Include snacks,
bottled water, fruit juice, fresh fruit, nuts, candy and any
other items you feel they may enjoy. Make arrangements
with the hotel to hand these out when the guests check in.
Select gifts for attendants and groomsmen.
Select gifts for each other.
Select rehearsal dinner invitations and thank you notes.
Shop for your trousseau: beautiful new lingerie for your
wedding night and honeymoon, as well as any clothes
you may need for the type of honeymoon you’ve planned.
Double check attendant’s attire/accessories and see that
they have made appointments for fittings.
Make a date with your photographer for any formal por-
traits you desire.
Schedule an appointment to meet with your hairdresser
to discuss how you will wear your hair on your wedding
day. Be sure to bring your veil and/or head-piece.
Calligrapher
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Phone: _____________________ cell:__________________
Contact Person:_ __________________________________
Email:_ __________________________________________
Hairdresser
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Phone: _____________________ cell:__________________
Contact Person:_ __________________________________
Email:_ __________________________________________
2 Months before your wedding:
Mail out invitations to your wedding including response
cards with pre-addressed and stamped reply envelopes.
Write thank notes for any shower gifts you have received.
Schedule a Spa Day for yourself and your attendants
—
a
day of beauty before the wedding with hair styling, mani-
cures, pedicures, massages, facials, and makeup sessions.
Make appointments for mothers’ hair appointments.
Plan a luncheon or party for your bridesmaids.
Gather necessary birth and baptismal certificates you may
need for your wedding license and/or your passport if
traveling out of the country for
your honeymoon.
Reconfirm date with all vendors.
Finalize menu with caterer.
Menu
_ __________________________________________
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Spa
(Nails/Facial)__________________________________
Phone: _____________________ cell:__________________
Contact Person:_ __________________________________
Email:_ __________________________________________
1 Month before your wedding:
Mail out invitations to the rehearsal dinner to your atten-
dants, family and out-of-town guests.
Complete all documents for changing your name.
Get your wedding license.
Have a final fitting of your gown.
Check with each attendant to make sure they have their
dresses fitted and accessories purchased.
Keep track of wedding gifts as they arrive.
Draw up seating charts for guests at the reception, num-
ber the tables and discuss with the florist how the num-
bers will be displayed on the tables (SAMPLE SEATING
CHART ON PAGE 104).
Have your calligrapher add the table numbers to the place
cards for reception guests and rehearsal dinner.
Confirm locations for coat check, handicap accomoda-
tions, guestbook, gifts, group photographs, etc.
Confirm date and time of floral delivery with florist.
Meet with your photographer to specify the formal shots
you want taken of the bridal party and family, as well as
specific candid shots you’d like taken during the recep-
tion.
Review plans for your video with your videographer.
Pick up your wedding rings and check engraving.
2 Weeks before your wedding:
Start packing for your honeymoon; don’t forget those golf
clubs, skis, sunblock, swimsuits, and other special items
required at your destination.
Wrap gifts for your attendants and groomsmen and for
each other.
Make that one last check with your vendors: officiant,
musicians, florist, caterer, reception site, transportation
providers, rehearsal dinner site, cake, etc.
Have checks written for all vendors to hand out at the
appropriate time.
Finalize seating chart.
Check with hotel to make sure all of the out-of-town
guests arrangements are secured.
